Job Board Submissions Title:
Administrative Staff Assistant

Post Date
6/7/2023

Expiration Date
7/7/2023

Details:
Administration Staff Assistant
Position #80601
Salary: $42,500 - $55,200
Location: Onsite Virginia ABC Authority Headquarters, Mechanicsville, VA

For consideration, applications must be submitted on the Virginia ABC website, www.abc.virginia.gov/about/careers

This position is not a remote or hybrid position and is located onsite at the Virginia ABC Authority Headquarters

Join a Top-Shelf Team! The Virginia Department of Alcoholic Beverage Control’s Bureau of Law Enforcement is seeking an Administrative Staff Assistant. This position manages administrative functions and projects for the Bureau of Law Enforcement Operations.

The Administrative Staff Assistant manages and administers assignments to assist agency executive leadership, including the Board, COO and Chief of Enforcement in achieving Agency and Bureau missions, goals and objectives through implemented plans, policies and procedures. This position also supports the Bureau’s effort to recruit, screen and hire new applicants for the position of Virginia ABC Special Agent.

Our Mission
Virginia ABC generates a reliable stream of revenue for Virginia and promotes public safety through the responsible sale and regulation of alcoholic beverages.

Our Vision
To bring good spirits and excellent service to Virginia.

Our Values
Accountability – Service – Integrity – Performance Excellence


We offer:
• Excellent work/life balance.
• Average work week is 40 hours.
• 14 paid Holidays and PTO earned every 2 weeks worked.
• Affordable Healthcare with employer contributions; See benefits package.
• Virginia Retirement System VRS benefits.
• College Tuition Reimbursement program.

Authority employees are covered under the Commonwealth’s benefits package and VRS. However, Authority employees are exempt from the Virginia Personnel Act and the Virginia Public Procurement Act. To find out more about VA ABC visit our website: https://www.abc.virginia.gov/about/agency-overview.


Areas of Responsibility:

Administrative Support

• Maintains strict confidentiality of daily operations as well as employee and/or agency information.
• Preparation and distribution of agency materials including correspondence, legislative items, reports, etc. Confer with state officials for proper protocol.
• Assist staff with agency policies and procedures.
• Compose written correspondence within given timeframes of each assignment.
• Responds to agency related e-mails.
• Compose/review incoming and outgoing correspondence and documents.
• Answers assigned telephones and routes or handles appropriately.
• Edits and proofreads documents with extreme accuracy.
• Addresses and announces all visitors immediately upon arrival.
• Interacts with internal and external customers in a professional manner.
• Primary responsibility for: Direct administrative support to the Chief of Enforcement. Compiling and submitting agency weekly report to the Board and Secretary’s office.
• Any other duties as assigned by the Chief. Properly processes travel requests and reimbursements.
• Routes materials for appropriate signature and approval in a timely fashion.

Office Organization and Maintenance

• Assists in maintaining accurate and updated files to contain internal and external correspondence, including letters, memos, e-mails, faxes.
• Assists in ordering supplies for the Board and Chief as needed.
• Calls for maintenance of office equipment as needed. Any other duties as assigned by the Chief.

Records Management

• Maintain all training records for sworn personnel throughout the Bureau to include training requests, lesson plans, curriculums, rosters, evaluation forms and firearms scores.
• Coordinate with Central Virginia Criminal Justice Academy for new Agent training
• Organize and create background files for all new applicants for Special Agent
• Maintain personnel and Internal Affairs files for all sworn bureau personnel

Purchasing

• SPCC account holder; maintain needed supplies and make travel arrangements
• Pay miscellaneous bills and invoices for Enforcement division
• Track all purchases made with SPCC card through BOA and eVA procedures



Qualifications:
• Knowledge of office, agency, and state government practices and procedures, policies, guidelines and responsibilities and General knowledge of agency operations.
• Proficient in using a variety of computer systems including a PC with word processing and spreadsheet software and other applicable software.
• Excellent verbal and written communication skills (to include grammar, spelling and punctuation), interpersonal skills, and organizational skills.
• Demonstrated ability to perform a wide variety of complex programs and operational support duties.
• Demonstrated ability to independently compose correspondence.
• Ability to exercise independent judgment.
• Ability to handle matters of high confidentiality.
• Technical and administrative skills in problem solving.
• Ability to communicate verbally, which may include high stress situations.
• Ability to effectively engage in customer relations activities.
• Ability to handle multiple projects and prioritize work.

Preferred qualifications:

• High school diploma or equivalent, College preferred.
• Previous experience supporting a high-level official or executive preferred.






Comments:
For consideration, applications must be submitted on the Virginia ABC website, www.abc.virginia.gov/about/careers

Image:


Employer:
Virginia Alcoholic Beverage Control Authority
Contact:
Frances Hill

Address:
7450 Freight Way
Mechanicsville, VA 23116

Work Phone:
804-250-6327

Email:
Frances. hill@virginiaabc.com

Website:
www.abc.virginia.gov/about/careers