Job Board Submissions Title:
Data & Office Administrator

Post Date
8/26/2024

Expiration Date
11/24/2024

Details:
The LIVE Center is seeking a detail-oriented Data & Office Administrator to join our Chesterfield team. This position would report directly to the CEO, and would be responsible for the daily administrative needs of the agency, data analysis and database management, and ensuring our operations are in compliance with regulations.

Responsibilities include, but are not limited to, the following:

- Database Management and Data Analysis
Files and data audits -- includes supervising agency-wide data entry activities within internal and external databases and record-keeping systems; performing regular reviews of in-print files and digital records to ensure accuracy, quality, and completeness; creating audit reports; and coordinating corrective action plans to ensure audit findings are addressed in a timely manner.
Analyze data to find trends that inform or impact our strategic planning.
Submit reports and prepare proposals and presentations as needed -- includes preparing data and narrative reports in collaboration with the Advocacy and Outreach teams to report on progress towards agency goals and grant objectives.
- Office Administration
Coordinate activities throughout the agency to ensure efficiency and compliance with agency policy as well as state and local regulation.
Periodically review and update Standard Operating Procedures and Employee Manual.
Supervise administrative activities of the staff and the data entry.
Create and update databases and records (digital and paper) for financial information, personnel, and other data.
Support bookkeeping and budgeting procedures for the agency.
Develop and maintain relationships with allied organizations, community members, vendors and other service providers.
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures. -- Includes managing inventory records and coordinating replacement of equipment.
Prepare newsletters, annual reports, update agency profiles, letters, packages, and other forms of correspondence.
General office duties, including but not limited to preparation of reports, data entry, typing, filing, maintaining schedules, answering phones.
- Other General Responsibilities

Assist the CEO whenever there is an opportunity to do so -- includes managing agendas, travel plans, and appointments for CEO.
Provide limited direct services for people impacted by violence. Respond quickly and appropriately to hotline calls from survivors, family members and friends, and other service providers.
Housekeeping and other duties, as required.


Knowledge of Greater Richmond Region and surrounding counties, reliable transportation and a valid VA state driver’s license.
Successful background check.
The position requires some local and statewide travel, and includes some night and weekend hours.

The LIVE Center is an Equal Opportunity/Affirmative Action employer and is a drug-free, smoke-free workplace. People traditionally marginalized in the workplace are strongly encouraged to apply.

By providing mission driven, client centered, culturally relevant services through case management plans, we help clients create outcomes that address life satisfaction, hope and optimism, empowerment and knowledge about issues associated with interpersonal violence and the services available to address these issues. Our ultimate goal is to assure client self-sufficiency and sustainable change through coaching and empowering strategies.

Job Type: Full-time
Pay: $50,000.00 per year

Benefits:
Dental insurance
Health insurance
Life insurance
Paid time off
Parental leave
Retirement plan
Vision insurance

Schedule:
8 hour shift
Day shift
Monday to Friday
Weekends as needed




Qualifications:

Ideal candidates would meet the following requirements:
Three or more years of education and/or experience in data analysis and/or office administration.
Strong computer skills -- Experience with Excel, Word, and Publisher, as well as intermediate to advanced proficiency with G Suite applications, particularly Sheets, is a must.
Experience with Quickbooks Bill Pay or similar software.
Excellent writing, public speaking, and communication skills in both English and Spanish.
Excellent organizational and time management skills, including the ability to multitask and manage multiple deadlines.
Ability to work in a fast paced environment while maintaining high attention to detail.

Other requirements include:

Demonstrate effective critical thinking strategies and appropriate decision making.
Ability to operate independently, using sound judgment and discretion.
Ability to effectively manage and motivate community volunteers.
Strong interpersonal skills and ability to maintain a compassionate and professional approach while working with people in crisis situations, who are of diverse ethnic, religious, national, educational, language, sexual orientation, cultural, and class backgrounds.

Comments:
Intermediate to Advanced Google Sheets: 1 year (Required)
Office Administration: 1 year (Required)
Language:
English and Spanish (Required)

Ability to Commute:
North Chesterfield, VA 23236 (Required)
Work Location: In person

To apply visit : https://www.indeed.com/job/data-office-administrator-945832732c427899?_gl=1%2Ap0oirb%2A_gcl_au%2AMTkxMzA0MDg0OS4xNzI0NzEyNjA5%2A_ga%2AMjEzODM0NDkyNC4xNjk2NDI0ODI2%2A_ga_5KTMMETCF4%2AMTcyNDcxMjcxNS4xLjEuMTcyNDcxMjgwNy40OC4wLjA.%2A_fplc%2ARFJvM083dHREWSUyQjUyakRTa3lXYlQxTXhOOEclMkZPN3ZhWmxobVZrVHoxY1FmM3V3UnFYakp5a2tWZTVzYVV6d3NFaCUyRnRrNG9hZ0pTd3olMkZtSkl5R1ZWTE9XRGVlU2xoejZHbnlQQWFaJTJCa3UyJTJCcVZrU2pUaE03OU1zSFpsN1lRJTNEJTNE&fbclid=IwY2xjawE56p5leHRuA2FlbQIxMQABHZ1DqzCuisDMVf21G7Sdmwl6krKcN5I0zHjhArBUhIPielD77_6jui5sdg_aem_zzDm2YOo9t3Gz-WsBLU2UQ


Employer:
Latinos in Virginia Empowerment Center
Contact:
ELVIRA DE LA CRUZ MACEDO

Address:
9513 HULL STREET ROAD

Work Phone:
8047280048

Email:
ELVIRA@LATINOSENVIRGINIA.ORG

Website:
https://www.indeed.com/job/data-office-administrator-945832732c427899?_gl=1*p0oirb*_gcl_au*MTkxMzA0MDg0OS4xNzI0NzEyNjA5*_ga*MjEzODM0NDkyNC4xNjk2NDI0ODI2*_ga_5KTMMETCF4*MTcyNDcxMjcxNS4xLjEuMTcyNDcxMjgw